How to Apply for EUI Residential Accommodation
Looking for accommodation at the EUI ?
The Institute’s 75 apartments are available on a 12-24-36 months basis (for Academics) from the begining of the Academic year, and on a 12 months basis for Professional Staff holding a temporary working contract.
All EUI Community members, including partners, are eligible candidates for a shared apartment or a single apartment until the end of their EUI affiliation. Please consider that entire flats will be allocated only to couples and/or families.
Please note: due to the transitory nature of the rental contract, professional staff members are eligible for renting an EUI flat only if holding a temporary (not permanent) working contract.
Detailed information on admission criteria, regulations and procedures is available below.
Important notice:
In case researchers are not admitted to the following year, by losing their EUI affiliation they also lose their eligibility for the EUI flats, so no penalty charges will be applied for withdrawal.
The next housing application form will be available online in May 2025: all newcomers will receive a mail message inviting them to apply for an EUI Flat.
The outcome of the application procedure will be notified by June 2025.
The price list for rental contracts is available here.
Before submitting your application, you are kindly invited to read the English version of the Lease Contract and of the Residency Regulations:
Admission is agreed by the members of the Housing User Group, drawing up a list according to the following criteria:
PAB/FIE Flats (in rank order):
- Applicants covered by the EUI Disability and Specific Educational Needs Policy
- EUI Status
- Year of enrolment in the Doctoral programme
- Grant amount in ascending order (lowest to highest)
- Dependent family members
- Inequitable access to the local housing market
PDM Flats (in rank order):
- Applicants covered by the EUI Disability and Specific Educational Needs Policy
- Grant amount in ascending order (lowest to highest)
- Dependent family members
- EUI Status
- Year of enrolment in the Doctoral programme
- Inequitable access to the local housing market
Applicants must fill in an application form, ensuring that the information regarding their total net monthly income - including spouse/partner income - is complete. Current tenants wishing to renew the request for EUI housing for the following year (minimum 12 months) must do so by the deadline set by the EUI Housing Office.
Please note: In case researchers are not admitted to the following year, by losing their EUI affiliation they also lose their eligibility for the EUI flats, so no penalty charges will be applied for withdrawal.
All EUI Community members are eligible candidates for a shared apartment or a single apartment until the end of their EUI affiliation. Please note: due to the transitory nature of the rental contract, professional staff members are eligible for renting an EUI flat only if holding a temporary (not permanent) working contract.
Allocation will be granted taking into consideration the criteria indicated in the Allocation Regulations.
When applying, you are strongly recommended to consider the real rental period, as it will not be possible to withdraw from the lease contract for reasons which are not strictly beyond your control (serious proven reasons include personal health problems, family problems, end of validity of EUI affiliation and, as a transitory provision confirmed also for the AA 2025-2026 for Ph.D. Researchers only, any other academic-related activity (such as missions, stages, traineeships and exchange programs), duly approved by the Entrance Board of the EUI.
- A call for applications is opened online in May.
- The call for applications remains online for 14 days.
- All applications are then processed and allocations is finalized by the Housing User Group drawing up a main list and a reserve list (see Allocation Regulations above).
- Successful applicants are informed about the outcome of their application and will have to notify immediately the acceptance of the EUI accommodation. Candidates are informed that the Housing Office is not in a position to provide information about individual results before the second week of June. If you wish to know your position on the waiting-list, please contact the Hosuing Office.
- The Housing Office asks to provide the following documentation:
- The EUI Flats Rules and Regulations duly signed;
- Scanned copy of the deposit bank transfer (the deposit is the equivalent of 1 month rent, and without this payment the declaration of acceptance is not valid: upon the signing of the rental contract this sum will become the rent deposit);
- Scanned copy of the payment of the final sanitization (60.00 €), which must be transferred together with the deposit;
- Copy of a valid ID Document (partner included);
- Copy of VISA for non-EU citizens (partner included);
- Bank details (Bank name, IBAN, Swift or BIC code);
- Country and address of residence;
- Codice Fiscale (= Tax code, to be obtained at the Agenzia delle Entrate)
- Members of the reserve list will be offered apartments which were refused by applicants on the main list, and they will have to notify immediately the acceptance of the EUI accommodation.
Any person who has been assigned an apartment or room must comply with the EUI Flats Rules and Regulations
The right of occupation ceases whenever these regulations are not respected or when rent is not paid. The EUI rental contracts cannot be terminated after signature: tenants are entitled to withdraw from the contract only for serious proven reasons (see Admission Criteria above). A tenant cannot cede the property by sub-letting, even partially, nor may he/she house third parties.
Communal premises, equipment, furniture, security and maintenance are regulated by the EUI Flats Rules and Regulations.
The offer of an apartment to the applicant will be confirmed only upon receiving, within the required deadline, a scanned copy of the receipt of the bank transfer to the EUI bank account of the equivalent of 1 month rent.
Should the applicant fail to sign the rental contract, he/she loses the whole deposit.
The caution money will become the rent deposit when the contract is signed. The deposit will be paid back to the tenant after the final check on the premises and furnishings, and after all payments of rent have been credited to the EUI. Former tenants get their deposit back within 60 days after the end of their rental contract and only after careful examination of the apartment.
When the contract comes to an end, it is understood that it is terminated without any need to give notice, and that the tenant is under the obligation to return the property immediately, explicitly acknowledging the temporary nature of the rental agreement, based on the Institute’s objective to assist EUI community members. For any matter not explicitly dealt with in the current regulations, Italian civil law applies.
Rent and the lump-sum amount for utilities (condominium, electricity, gas and water), must be paid by the 10th of each month by bank transfer to the European University Institute. When rent is overdue, the tenant will be contacted immediately and will be requested to settle the outstanding amount. If the tenant does not pay the rent within 15 days from the date of this request, proceedings will be started to suspend rights (see Decision n. 13/09 Du President) as a tenant and the right to use some EUI facilities.
Italian law requires that all tenants and their partners be registered and, where applicable, supply their passport or national ID card details, visa and codice fiscale (= Tax Code).
About EUI Housing
The EUI has a Housing User Group, composed by a member of the Real Estate & Facilities Service, a researchers' representative, the EUI flats tenants' representative, the EUI Flats Housing Officer, and a member of the Academic Service. The HUG decides on the allocation of shared or single apartments and on actions to be taken to improve EUI members' living conditions in the apartments.
Page last updated on 16 April 2025