Chargeable Equipment & Services

The costs of the following services will fall onto the event organiser's cost centre:

All the above, plus other services, are available exclusively upon specific request:

for relevant costs, see AV Paid Services (intranet access only: EUI credentials needed)
for information/quotations on all above-mentioned services please contact [email protected]
for further details and clarifications on the services offered, you may contact [email protected]

Ad Hoc Support to on-prem equipment

Dedicated A/V technician to support the room's audio-video equipment: provides on-site support for A/V setup, takedown and techncial adjustments during the event
Select this service if you need dedicated support for the duration of an on-premise event
Assistance to hybrid environment and/or online participants NOT included (see next service here below)
Check for cost here, with a minimum of 4 hour
Request a quote via [email protected]

Dedicated A/V technician to assist the hybrid (Teams or Zoom) online environment: provides assistance for the start of the hybrid session, takedown and techncial adjustments to the hybrid platform and online participants. Teams/Zoom link to be created by the organiser and shared in due time. Organiser to assign co-host rights to the technician upon starting the event
Can co-host meeting too: list of participants to be provided by the organiser in due time
Select this service if you need also dedicated assistance or co-hosting for the duration of the hybrid event
This service is in addition to the ad hoc A/V support technician
Can be additionally requested with the specific role of assistant director (change of camera, camera movement/angle, spotlight, etc.)
Check for cost here, with a minimum of 4 hour
Request a quote via [email protected] at least two weeks ahead

Dedicated A/V support technician and equipment for advanced rooms: provides on-site support to A/V setup, takedown and techncial adjustments to room domotics (lighting control, etc.) during the event
Select this service when expanding with additional (rented) A/V equipment, the existing A/V setup in Courtroom, Immersive Room, Amphitheatre and Sala Europa
Check for cost here, with a minimum of 4 hours
Request a quote via [email protected] at least two weeks ahead

Not related to Teams or Zoom (or other online platform) recording: can be covered by Ad Hoc Assistance to hybrid events
Dedicated audio and/or video recording: provides on-site presence of one cameraman per videocamera
The output of the service will be a video recording in Full HD format (MP4 file) or an audio (WAV or MP3 format) on removable device (USB pendrive) or DVD/Blu-ray
No mixing nor editing (other than logo and titles, to be provided by organiser): mixing and editing can be provided at an additional cost
Other than the videocamera, relies on existing room equipment (e.g. audio system/mixer): if recorded outside of a conference room, additional equipment may be needed and can be provided at a cost
No lights (e.g. key, fill, background lights, etc.): can be provided at a cost for specific cases (e.g. interviews, etc.)
Cameraman does the recording only, the show caller (regia) is to be provided by the organiser
Request a quote via [email protected]

Equipment only (e.g. translation booths): does NOT include translation service (interpreters)
Make sure to contact and liaise with Real Estate and Facilities to request translation services
Request a quote (translation booths only) via [email protected]

Broadcasting of an event onto the EUI webpages and other social media
Contact and liaise with the Web Unit to inform that a streaming event is being organised on the EUI web site
Contact and liaise with the Communications Service to inform that a streaming is being organised on (EUI) social media
Contact and liaise with the Design Unit fo the Communciations Service for logos and titles
Reserve the web streaming at least 14 days before the event on Events
Request a quote via [email protected]

Page last updated on 25 February 2025