Non-Chargeable Equipment & Services

The following services are provided free of charge:

• Audio Visual Conference Room Equipment
• Conference Laptops
• WiFi Access for External Participants

Audio Visual Conference Room Equipment

All equipment aldready present in the EUI conference rooms is free of charge.

The main AV equipment available is the following:

• Projector/screen plus conference laptop
• Wired and wireless conference system (gooseneck microphones plus handheld or clip microphones)
• Manual or automated cameras

For an exhaustive description of the AV equipment available in each conference room, check here (page maintained by Room Manger/REFS).

Any additional equipment can be rented at a cost.

Conference Laptops

Conference room laptops are available in all conference rooms and are equipped with a universal USB-C docking station (compatible with Windows and Mac laptops).

You can unplug the conference laptop and connect your own laptop, provided your laptop features a universal USB-C (charging) port.

To access the laptop, external speakers may use the Guest account (no password needed) while EUI users are advised to use their own EUI account (login with your EUI email credentials).

All conference laptops include the following software:

• MS Windows 11
• MS Teams
• Zoom
• MS Office 365 (including PowerPoint)
• VLC Player
• Adobe Acrobat Reader

Requests for additional/other software shall be made at least 14 days before the event via EUI4U Helpdesk ticket.

For best compatibility, the suggested file format for presentations is Adobe Acrobat (PDF file) although PowerPoint is installed as well.

Users are advised to share the last version of the presentation to Tecnico Sale (ext. 2309) for due testing on the conference room laptop well before the event. If ad hoc technical support service has been requested too, it is advisable to share as well the "flow" (timeline) of the event.

WiFi Internet Access for External Participants

• Only for external speakers and/or participants for their own laptops
• All equipped rooms allow for 25 simultaneous accesses (Badia Theatre allows for 50)

WiFi Guest accounts must be set up first: please use this online form to request guest accounts at least 14 days before the event. 

Following information is required:

• Name of conference
• Date/s of conference
• Organizer (person in charge)
• Number of participants
• Name and Surname of participants

The Helpdesk will get back to the organiser with the Login and Password info for each participant. The distributrion of the login details is the sole responsibility of the organiser.