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Chargeable Equipment & Services

The costs of the following services will fall onto the event organiser's cost centre:

All the above, plus other services, are available exclusively upon specific request:

  • for relevant costs, see AV Paid Services (intranet access only: EUI credentials needed)
  • for information/quotations on all above-mentioned services please contact [email protected]
  • for further details and clarifications on the services offered, you may contact [email protected]

 

 

Ad Hoc Support to on-prem equipment

  • Dedicated A/V technician to support the room's audio-video equipment: provides on-site support for A/V setup, takedown and techncial adjustments during the event
  • Select this service if you need dedicated support for the duration of an on-premise event
  • Assistance to hybrid environment and/or online participants NOT included (see next service here below)
  • Check for cost here, with a minimum of 4 hour
  • Request a quote via [email protected]

 

Ad hoc Assistance to hybrid events

  • Dedicated A/V technician to assist the hybrid (Teams or Zoom) online environment: provides assistance for the start of the hybrid session, takedown and techncial adjustments to the hybrid platform and online participants. Teams/Zoom link to be created by the organiser and shared in due time. Organiser to assign co-host rights to the technician upon starting the event
  • Can co-host meeting too: list of participants to be provided by the organiser in due time
  • Select this service if you need also dedicated assistance or co-hosting for the duration of the hybrid event
  • This service is in addition to the ad hoc A/V support technician
  • Can be additionally requested with the specific role of assistant director (change of camera, camera movement/angle, spotlight, etc.)
  • Check for cost here, with a minimum of 4 hour
  • Request a quote via [email protected] at least two weeks ahead

 

Ad hoc Support to room domotics

  • Dedicated A/V support technician and equipment for advanced rooms: provides on-site support to A/V setup, takedown and techncial adjustments to room domotics (lighting control, etc.) during the event
  • Select this service when expanding with additional (rented) A/V equipment, the existing A/V setup in Courtroom, Immersive Room, Amphitheatre and Sala Europa 
  • Check for cost here, with a minimum of 4 hours
  • Request a quote via [email protected] at least two weeks ahead

 

Audio and Video Recording

  • Not related to Teams or Zoom (or other online platform) recording: can be covered by Ad Hoc Assistance to hybrid events
  • Dedicated audio and/or video recording: provides on-site presence of one cameraman per videocamera
  • The output of the service will be a video recording in Full HD format (MP4 file) or an audio (WAV or MP3 format) on removable device (USB pendrive) or DVD/Blu-ray
  • No mixing nor editing (other than logo and titles, to be provided by organiser): mixing and editing can be provided at an additional cost
  • Other than the videocamera, relies on existing room equipment (e.g. audio system/mixer): if recorded outside of a conference room, additional equipment may be needed and can be provided at a cost
  • No lights (e.g. key, fill, background lights, etc.): can be provided at a cost for specific cases (e.g. interviews, etc.)
  • Cameraman does the recording only, the show caller (regia) is to be provided by the organiser
  • Request a quote via [email protected]

 

Dedicated Guest WiFi

  • Guest WiFi with dedicated name (SSID), accessible by scanning a QR Code
  • Inquire and request at least 14 days before the event
  • Request a quote via [email protected]

 

Simultaneous Translation  

  • Equipment only (e.g. translation booths): does NOT include translation service (interpreters)
  • Make sure to contact and liaise with Real Estate and Facilities to request translation services
  • Request a quote (translation booths only) via [email protected]

 

Web Streaming

  • Broadcasting of an event onto the EUI webpages and other social media
  • Contact and liaise with the Web Unit to inform that a streaming event is being organised on the EUI web site
  • Contact and liaise with the Communications Service to inform that a streaming is being organised on (EUI) social media
  • Contact and liaise with the Design Unit fo the Communciations Service for logos and titles
  • Reserve the web streaming at least 14 days before the event on Events
  • Request a quote via [email protected]

 

 

 

 

 

Page last updated on 25 February 2025

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